TUESDAY, OCTOBER 28, 2008

Members Present: Carla Perugini-Erickson, Dave Wartko, Christopher Wester, Derek Brown

Chairman Perugini-Erickson called the meeting to order at 7:10 p.m.

Approval of Meeting Minutes: Motion by C. Wester to approve the meeting minutes from September 23, 2008, seconded by D. Wartko, Discussion followed on whether or not to include the figures for the POTS line and the annual maintenance fee for the computer. It was determined that those figures would be presented with the sewer user fee. Unanimous.

Waste Waters Facilities Plan Schedule: Chairman Perugini-Erickson informs the board that she has sent a letter, e-mailed and called Attorney Casagrande; however she has not gotten any response. At this point the WPCA is unable to move forward with entering into the agreement with Wright-Pierce until answers are received from the Attorney. Chairman Perugini-Erickson continues by stating she has not asked the Town Council about additional funding for the Facilities Plan. D. Wartko feels the WPCA should move forward and ask the Town Council for the funds. C. Wester states that the feedback he has received from the Connecticut DEP is that there is no money at this point for funding. Chairman Perugini Erickson states she will send a letter to the Town Council chair asking him to discuss this issue with the other Town Council members and will also enclose a copy of the Wright-Pierce proposal. At this point an additional $10,000 is needed in addition to the current $35,000 in the WPCA budget to cover the entire cost of the project.

Sewer Billing Procedures /Sewer User Fees: Chairman Perugini-Erickson feels a Sewer Use Charge needs to be set before a legal notice is published to announce the Public Hearing to be held November 10. 2008. Once set the notice will be written and legal counsel will be sought before it is officially published. Discussion followed on how the user fee is to be determined. C. Wester calculates that on an average of 150 gallons per unit per day the cost will be $248.00 per unit plus an additional $15.00 for administrative costs as well as an additional 4% for the Operation Maintenance and Capital Improvement Fund for a total Sewer User Fee of $275.00. Discussion followed on whether or not a legal notice will be published in time to hold a Public Hearing on November 10. It is decided that the Public Hearing will be rescheduled for Thursday November 20, 2008 at The Prospect Town Hall at 7:00 p.m. Motion by C. Wester to cancel the Public Hearing to be held on November 10, 2008 at 7:00 p.m. and postpone it for Thursday November 20, 2008 at 7:00 p.m., seconded D. Brown, Unanimous.

Boulder Brook Sewer Discharge Permit Status: Chairman Perugini-Erickson expresses concern that since it has been over a year since singing the Community Sewer Permit Hank Berberat may need to sign a new contract; however she is not sure if this will be the case and needs to hear from Attorney Casagrande for an answer. She continues by stating she is still waiting to hear back from Attorney Casagrande regarding tnis matter ana tnat aitnougn ootn sne ana mayor natneio are reaay to sign on on the permit they have not done so because Attorney Casagrande has not be in touch with her regarding the Boulder Brook permit.

Toll Brothers Sewer Construction: Chairman Perugini-Erickson reads to the board the Toll Brothers Regency at Prospect Phase II Sanitary Sewer Progress report dated October 27, 2008 from Gene McCarthy. It states that installation of the 8" main Sanitary Sewer was completed on 9/3/08, the sanitary pump station near manhole #8 was installed on 8/27/08, all hookups of the 4" forced main and 8"sanitary sewer to the pump station were competed on 9/20/08 and on 9/24/08 a hydrostatic test was completed and passed on the 4" forced main. Camera inspections of the Phase II 8" sewer were completed on 10/17/08 which indicated that all lines look fine. Also As-builts for the above Phase II work should be coming. Copies of the hydrostatic test report and line inspection reports as well as a DVD of the camera inspection for the Phase II 8" sanitary sewer were also presented. Chairman Perugini-Erickson states that she hasn't heard anything from Scott Poryanda regarding the Toll Sewer Construction. D. Brown questions if copies of reports such as the As-builts should be and could be stored in the vault at Town Hall. It is asked that the clerk inquire with the Town Clerk to see if there would be space for the WPCA to store important documents. D. Wartko offers that Toll Brothers has been applying for permits to Start Phase III and are developing access ways to begin work on Phase III.

Correspondence: The September summary of failures and repairs from Chesprocott Health District dated Oct 2, 2008.

The Toll Brothers Regency at Prospect Phase II Sanitary Sewer Progress report dated October 27, 2008 from Gene McCarthy. Including the Hydrostatic Test Report for the 4" forced main, and line inspection reports as well as a DVD of the camera inspection for the Phase II 8" Sanitary Sewer.

An Email from Kachina Walsh-Weaver of the Connecticut Conference of Municipalities dated September 23, 2008 asking a survey to be taken and returned by September 29, 2008 regarding the new requirements for posting public agency meeting minutes and notices. Approve WPCA Clerk for reimbursement: Motion by D. Wartko to approve reimbursement for WPCA clerk, seconded by D. Brown Unanimous.

Open: No Business.

Adjournment: Motion by D. Brown to adjourn the meeting at 8:46 p.m., seconded by C. Wester, Unanimous.

Respectfully Submitted,
Carla M. Perugini-Erickson Chairman