Board Members Present: Mark Mikulski; Chairman, Jim Corbett, Frank Bainer, Joe Commendatore, Mike Palmerie, Jr., Bill Sereduck and Mary Witham (arrived at 7:28 p.m.)
Motion made by Joe Commendatore, seconded by Frank Bainer to approve the March 10, 2004 minutes as amended. Unanimous.
Motion made by Mark Mikulski, seconded by Bill Sereduck to accept the April 12, 2004 minutes. Unanimous.
Motion made by Mike Palmerie, seconded by Jim Corbett to amend agenda to move to public participation. Unanimous.
Public Participation:
John Bell, 31 Cambridge Dr., representative for the girls travel basketball program thanked the Board of Recreation for their support of the program. Mr. Bell stated that the participation level among the 5th & 6th grade girls was not good this year and he would probably not coordinate that program next season. Due to the shortage of 7th and 8th grade players, Mr. Bell had a discussion with Beacon Falls regarding the the possibility of merging the travel basketball program next year. This would be cost saving to Prospect and there would be more players for the team. He also inquired about the status of school use during the holidays and vacation time next year. The Board has not received an answer from the Board of Education and will follow-up next season.
Motion made by Mike Palmerie, seconded by Jim Corbett to move to the regular order of business on the agenda. Unanimous.
Motion made by Mark Mikulski, seconded by Frank Bainer to move to recess. Unanimous.
Motion made by Jim Corbett, seconded by Frank Bainer to reconvene the regular meeting. Unanimous.
(Mary Witham arrived at 7:28 p.m.)
Guests: Gene McCarthy updated the Board on the progress of the skating rink at Hotchkiss Field. Subgrading and drainage is completed. There are trees that still need to be cut that he has just received permission to go ahead with that job. Gene had received a price on the electrical work to be done at the skating area/volleyball court. Other supplies are still needed and July is still looking like the realistic date for completion. Soil test results from Hotchkiss have been received and they are not bad. Plans are to continue with 700 fet of pipe and create another outlet. The soccer field will probably be closed for a few weeks while these repairs are being done. Gene will contact the soccer association. The back fence installation has been started at Caplan but due to inclement weather work had to be stopped.
Mary Witham inquired as to the type of fencing at Hotchkiss. Gene stated that it would be a stockade fence. Also, there will be a border around the volleyball around the volleyball courts. Gene stated they should get new pipes for the volleyball net.
Program Director's Report:
Motion made by Mary Witham, seconded by Mike Palmerie to mover to Public Participation. Unanimous Kay Wiener of 113 Waterbury Road, Prospect, presented a proposal for a Prospect Travel Cheerleading Program.
The highlights of the program were discussed with the Board and are as follows: Mrs. Wiener expressed that the travel team would need to be sponsored by a recreation department, school or gym
in order to compete in competitions. There was an open discussion regarding the program. The Board informed Mrs. Wiener that they would be in contact
with her following review of the proposal. Motion made byMary Witham, seconded by Mark Mikulski to move up correspondence/payment of bills. Unanimous Correspondence/Payment of Bills:
The Connecticut Agricultural Experiment Station soil testing results.
Roller Magic summer camps flyer
Catalogues
Art Class request from Cindy Pavlik
Bills reviewed and discussed
Motion made by Mary Witham, seconded by Mike Palmerie to pay the bills that were submitted. Unanimous. Old Business:
There was a discussion of Hotchkiss Field Plan of action. The Board will have a special meeting on Wednesday,
April 21 at 7 p.m. to review the septic system bids and vote on a contractor. New Business:
The Board did have a policy within the files regarding the payment policy for all coordinators, referees etc., and will
forward to the Program Director for his review. In the future this policy will be given to all coordinators of programs. Mark Mikulski reviewed the job description for the program director with the Board that was presented to the Town
Council on Tuesday, April 13, 2004. The Town Counicl did approve of a part time, 25 hours per week, program director
and asked that the Board have this employee document his hours in a log as well as the work that is being performed.
If the job requires more than 25 hours per week and it is justified then the Town Council will consider a full time
position in the future. If the Budget is passed as the Town meeting, the Board can then go ahead with placing an ad in the paper for this position. The Board will discuss the future of the travel basketball program next month. The Board will invite Mrs. Wiener to discuss the cheerleading proposal in further detail next month. Motion made by Bill Sereduck, seconded by Jim Corbett to adjourn the meeting. Unanimous The meeting adjourned at 9:39 p.m.
Respectfully submitted Mark Mikulski, Chairman