Board of Recreation

Approved Minutes

Board Members Present: Mark Mikulski, Jim Corbett, Frank Bainer, Joe Commendatore, Mike Palmerie, Jr., Bill Sereduck and Mary Witham.

There were no guests or public participation.

Motion made by Mary Witham, seconded by Bill Sereduck to approve the February 11, 2004 minutes. Unanimous

Program Director Report:

• The family swim at Woodland High is going well. There are at least 30-40 people per session and there have been no problems. Joe Commendatore stated that Susan Looke and Stacy Swick, coaches of the swim and diving team at Woodland High School, would like to conduct summer clinics that would be open to the public through the Board of Recreation. Joe stated he would have the coaches contact Larry to arrange this.
• The checking account balance is $17,300.
• The recreation basketball program has resolved some problems at Community School. A high school student has volunteered to monitor the halls for community service. There are also two volunteers monitoring the door and locker rooms during the swim program at Woodland High School.
• A listing of bills that were received to date.
• Approved and set dates for field use for the girl's softball league and travel teams and the women's softball league. Requests have been received for fields from the men's softball league and Long River baseball.
• Dance classes for boys and girls, 3 to 5 years of age will be conducted by Debbie Walsh. The program will run for 8 to 10 weeks at the Grange Hall and consist of two 45-minute classes per week.
• To date Middlebury Parks and Recreation Department has not contacted Larry regarding their restroom/storage facility.
• No bills have been received from Woodland High School for the pool use.

Motion made by Mark Mikulski, seconded by Frank to amend the agenda to have Gene McCarthy update the Board on the status of Hotchkiss Field. Unanimous.

Gene reported that the septic system bid that Bill Sereduck wrote up looks good. Gene stated that the approximate completion date for the volleyball courts is July 1, 2004. Excavation of the area began today. Gene recommended that the Board begin to consider what type of fencing or guardrail they would like to have run along the backside of the benches that run along side of the soccer field. Aproximately 200 feet will be needed.

There was also an open discussion regarding which fields Pop Warner Football would be using. Larry stated that they have requested both upper and lower fields at Long River for practice Monday through Friday from August 1-October 31. Gene commented that due to the limited parking at Caplan, alternate plans are being discussed by the association. Also, Pop Warner will attend the April meeting to discuss the concession stand/restroom facility for Caplan. If a concession stand could not be erected for the upcoming football season then they would continue to use Canfield Park.

At 7:40 p.m. Bill Sereduck left the meeting for an emergency call.

In regards to the soccer filed at Hotchkiss, Gene stated that he would need to have it shut down for six weeks to do the repairs. To date Gene has not receivd all the results fom the soil samples. His plan of action is to continue with drains and other material to eliminate the water drainage problem on the other half of the field as well as the middle and in the front bleachers.

Motion made by Jim Corbett, seconded by Frank Bainer to amend the agenda to move to executive session to discuss personnel issues. Unanimous.

Motion made y Mary Witham, seconded by Frank Bainer to amend the agenda to move to executive sesssion to discuss personnel issues. Unanimous. The Board went into executive session at 8:00 p.m.

Motion made by Joe Commendatore, seconded by Jim Corbett to come out of executive session. Unanimous. The Board came out of executive session at 8:09 p.m.

Motion made by Jim Corbett, seconded by Frank Bainer to return to the order of business on the agenda. Unanimous.

Correspondence/payment of bills:

Correspondence received from Roller Magic regarding their current programs.

A request from the Town Council for expenditures for field improvements as well as the checking account balance and disbursements for rhe current fiscal year. The findings are to be presented at the time of the Board of Recreations budget presentation.

A letter/proposal from Debbie Walsh regarding her dance program.

(8:20 p.m. Bill Sereduck returned).

All bills were reviewed and discussed.

Motion made by Jim Corbett, seconded by Frank Bainer to pay the bills as presented. Unanimous.

Old Business:

Bill Sereduck will critique the bid for the septic system at Hotchkiss and forward to the clerk to be published under legal action.

Jim Corbett defined the basketball referee pay rate. There was an open discussion.

New Business

None

Motion made by Jim Corbett, seconded by Joe Commendatore to adjourn. The meeting adjourned at 8:45 p.m.

Respectfully submitted,

Mark Mikulski, Chairman