The Board of Recreation meeting was called to order by order by Acting Chair William Sereduck at 7:07 p.m.
Members Present: Michael Palmerie, Jr., William Sereduck, Mary Welch, Mary Witham, and Larry Fitzgerald (arrived at 7:07 p.m.) Members Absent: Frank Bainer and Mark Mikulski Also Present: Christopher Moffo, Recreation Director
Public Participation: Kathy Wiener, cheerleading program coordination of 113 Waterbury Road, Prospect. K. Wiener was invited to this meeting to address the Board's sponsorship of this program and to clarify how the program was running and the number of participants in the program. An open discussion followed and the Board thanked Kathy for coming to the meeting. C. Moffo will be in contact with K. Wiener regarding the decision that K. Wiener will make in regards to continuing running this program under the Board's sponsorship or not.
Larry Gomez, President of Girls' Softball and Frank Oliveira, Treasurer of Girl's Softball addressed the Board of Recreation regarding the amount for 1/2 ownership of the concession stand with Tri Valley Pop Warner football. C. Moffo will deliver this check to Pop Warner and get a written receipt indicating that it is for half ownership of the concession stand.
L. Gomez stated that the refrigerator presently located in the concession stand is shot and he has the opportunity of getting one in hopes that Pop Warner would be in agreement to this and contribute half for it. B. Seredduck requested L. Gomez to first contact football himself before the Board gets involved. This sounds like a win-win situation. In the event L. Gomez is unable to make contact with Pop Warner, B. Sereduck asked that he contact C. Moffo who will then try.
L. Gomez stated that the Capanna family would like to donate a scoreboard in memory of Robert Capanna Senior. The Softball organization would be responsible for the installation cost. There was an open discussion regarding the layout and permits that would need to be obtained. L. Gomez will contact Pop Warner Football to see if they would like to help with the cost and installation once approval is granted from the Town. L. Gomez will contact Bill Donovan, Land Use Inspector regarding permits.
L. Gomez requested permission to have a temporary POD placed near the concession stand to store the equipment. The size that they are looking at is 8'x8'x12'. B. Sereduck directed L. Gomez to Bill Donovan for the permit and permission for this POD. Dom Sorentino, Beacon Falls Park and Recreation Director first stated that it has been a pleasure working with C. Moffo and L. Fitzgerald. D. Sorentino addressed the $35.00 fee for pool use that Region 16 is charging. D. Sorentino feels that this is an unfair charge to the Towns and wanted to know how this board felt about it. An open discussion followed and the memo agreement between the Town of Beacon Falls First Selectman, Susan Cable; Park and Recreation Commission, Dominic Sorentino adn Angelo Riggero; Mayor Robert Chatfield, Prospect; and Mark Mikulski, Park and Recreation Commission and Maggie Shook, Regional School District 16 stating there would be no cost for use of Regional School District 16 facilities and Region 16 would be allowed to utilize the recreation fields in both towns at no charge. This agreement was signed on February 7, 2005. With the Boards agreement, D. Sorentino will write a letter to Region 16 along with a copy of the Memorandum Agreement. D. Sorentino will be in contact with C. Moffo to update him on the response that he receives from Region 16.
Al Costa, spokesperson for the Prospect Soccer Association. Al Costa thanked the Board and C. Moffo for all their help. A. Costa briefed the Board regarding the number of children who are enrolled in the soccer program and the limited amount of field use and number of fields that are currently being used by soccer. At this time the availability of the fields has been worked out to an amicable agreement, however, this fall the number of children playing soccer will increase and the use of fields will be in higher demand. A. Costa stated that he doesn't understand why the use of Caplan is being limited to such a degree.
C. Moffo informed the Board that he received requests from football for the use of Caplan on Sunday for practice while they hold their games on the field near Algonquin School.
A discussion followed regarding the possible solutions to this problem. C. Moffo will contact Pop Warner football to request they use the town field located near Town Hall and contact A. Costa with the results.
Approval of Minutes: Motion made by M. Witham, seconded by M. Welch to approve the minutes of March 9, 2005. Unanimous
Motion made by M. Palmerie, seconded by L. Fitzgerald to approve the mintues of the special meeting of March 23, 2005. Unanimous
Director's Report: D. Sereduck requested C. Moffo to contact Perfection Fence to obtain an estimate for a new gate at Matthews Park that was requested by the Soccer Association.
There was an open discussion regarding the field use from Wendall Cross for the field day on Wednesday, June 8, June 10 rain date. The Board requested C. Moffo obtain a certificate of insurance from Wendall Cross and inform them that they would be responsible for the rental cost of port-a-lets and cleaning up after.
Mike Mentone, Head Soccer Coach of Holy Cross High School, requested to use Matthews Park for a summer soccer camp 8/15/05-8/19/05. This camp would be run by Colligate Soccer School out of Winsted.
Because this is an out-of-town field use request for a summer camp that will be profiting from the event, they would be charged a field-use fee of $250.00.
The Boy's Travel Basketball team is requesting to be reimbursed for expenses they incurred for uniforms and tournaments. An open discussion followed regarding this request. B. Sereduck instructed C. Moffo to write a letter to the head of the Boy's Travel Basketball Team spelling out that any uniforms, equipment or tournament fees need to have approval prior to purchasing.
C. Moffo stated that he is planning a meeting with all organizations to review the Board's policies for expenses, purchases, field-use requests and school-use requests.
Bills and Correspondence: There was no correspondence received. All bills were reviewed and discussed.
Motion made by L. Fitzgerald, seconded by M. Palmerie to pay the bills. Unanimous
Old Business: B. Sereduck commented that he is acting chair tonight, however, he suggested that a vice chair be appointed soon.
B. Sereduck briefed the Board on the Town's budget hearing that he, M. Mikulski and C. Moffo attended. B. Sereduck stated that C. Moffo's full-time position has been approved. The presentation of the daily log in December and review of what C. Moffo has done was most beneficial. The Board's budget will be addressed on Monday, April 18, 2005 to discuss the cost for the restroom/storage facility costs. A bottom line budget amount has not been adopted by the Council for the Board of Recreation.
Motion made by M. Palmerie, seconded by M. Welch to adjourn. Unanimous This meeting adjourned at 10 p.m.
Respectfully submitted,
William Sereduck, Acting Chairman
Janice Cranney, Clerk