Town of Prospect - Boards & Commission

Board of Recreation

Approved Minutes
Special Meeting October 23,2006

The Board of Recreation meeting was called to order by Mike Palmerie., Jr., at 7:08 p.m

Board Members Present: Mary Welch, Karen Southard, Mike Palmerie, Jr., William Sereduck, and Larry Fitzgerald

Board Members Absent: Mary Witham

Also Present: Christopher Moffo, Program Director; Gail Yacavone, Chairman Canfield Playground Committee; Marybeth Knobel, Canfield Playground Committee; and John Hollerback, Owner Creative Recreation

Guests/Public Participation and Discussion of the Canfield Playground Project:

  • John Hollerback attended this meeting to discuss the equipment for the playground at Canfield Park.
  • J. Hollerback explained, to the Board of Recreation, two different scenarios for the installation of the playground equipment.
  • Scenario One: The Board of Recreation is responsible for the installation
  • The Board of Recreation would be responsible for off-loading the equipment from the shipping truck. When off-loading the equipment the Board of Recreation should make note of any damaged pieces of equipment if needed.
  • If the Board of Recreation installs the equipment, the company wi] assume that the site was prepped for 12 inches of wood fiber.
  • The Board of Recreation would have the option to hire a supervisor, from the company, to supervise the installation of the equipment. The supervisor, provided by the company, would be a working-supervisor supplied with tools. The cost for a site supervisor is $500 per day.
  • There is no difference in equipment warranty if the Board of Recreation erects the playground, provided that the equipment was initially installed correctly.
  • Scenario Two: The company installs the equipment
  • If the company installs the equipment, they are responsible for all components. The company would remove everything from the site, off-load the equipment from the truck, erect the playground, and fill in the wood fiber.
  • If the company installs the equipment, payment must be made in full upon completion of installment
  • If the company installs the equipment it would take approximately 5 working days for full installation.
  • J. Hollerback informed the Board of Recreation that edging will not be placed around the boarder of the site as long as the terrain is not rocky and a clean edge can be cut into the ground.
  • J. Hollerback also informed the Board to expect to replenish one-third of the wood fiber material every three years due to wear-and-tear and weather.
  • J. Hollerback informed the Board that the equipment is made of rust-proof, stainless steel with vinyl coating. The equipment is also made with a non-skid surface. The equipment is installed with self-locking hardware; however, J. Hollerback recommends walk-through checks of the playground as preventative maintenance.
  • The Playground is expandable if the Board of Recreation should decide to expand the site in the future.
  • Gail Yacavone and Marybeth Knoble, from the Canfield Playground Committee, and the Board of Recreation discussed the possibility of making adjustments to the playscape equipment and layout. Adjustments were discussed and agreed upon by all members present. G. Yacavone and Chris Moffo will send J. Hollerback an email of the adjustments to be made to the playscape design. J. Hollerback will then modify the playground sketch. At that point the contract can be signed and a purchase order placed.
  • The Board of Recreation and the members of the Canfield Playground Committee discussed who should be responsible for the installation of the equipment. A motion was made by William Sereduck to have the company, Creative Recreation, fully install the playground equipment. The motion was seconded by Larry Fitzgerald. Motion was unanimous.
  • G. Yacavone and M. Knobel informed the Board of Recreation that they are continuing to pursue fundraising efforts and are currently looking into pursuing funds from grants. It was agreed, between the Board of Recreation and the Canfield Playground Committee, that fundraising efforts, by the Playground Committee, will continue until the maximum amount of money can be raised.

    • Motion made by Mary Welch, seconded by Mike Palmerie, Jr., to adjourn. Unanimous. This meeting adjourned at 8:30p.m.

    Respectfully Submitted,
    Larry Fitzgerald, Chairman