The Board of Recreation meeting was called to order by Mike Palmerie, Jr. and seconded by Mary Gluck at 7:04 p.m.
Board Members Present: Sharon Abney, Mary Gluck, Mary Witham, and Dean Accetura, Dick Cipriano, and Mike Palmerie, Jr.
Board Members Absent: Larry Fitzgerald
Also Present: Christopher Moffo, Director of Parks and Recreation; Jim Corbett on behalf of Officiating and Terry on behalf of Pop Warner
Guest / Public Participation:
• Jim Corbett spoke with the Board of Recreation about the current pay scale when officials referee games on their own. Jim requested that officials are paid $60 when they referee a game on their own. Typically when two referees are present they are each paid $30 resulting in $60 being paid for the two referees per game. If a referee were to be paid $60 when refereeing on their own, this would not increase the amount of money allotted in the original budget. The Board of Recreation will discuss this issue.
• Terry Abarzua spoke with the Board of recreation, on behalf of Pop Warner regarding their canister and the importance of obtaining a new storage unit to prevent damage to the league’s equipment. The canister has developed holes, causing some damage to their equipment. Terry informed the Board of Recreation that approximately 90% of the football equipment, cheerleading equipment, signs, and other equipment such as a popcorn machine is stored in this canister. Terry informed the Board of Recreation that it is important to the league to continue to maintain their equipment on this site however the equipment will continue to become damaged if it is stored in the current container. Terry stated that over $20,000 of equipment is stored in this canister. Terry also informed the Board of Recreation that the league is under the new name of the Woodland Junior Hawks. Terry presented the Board of Recreation with the proposal to purchase a pre-fabricated shed made of a wood frame with vinyl siding. to store the equipment. Terry informed the Board of Recreation that they are looking into a 12 x 20 pre-fabricated shed from Clotter Farms with a non-profit discount and free delivery costing approximately $3676. Terry presented the Board of Recreation with pictures of the proposed shed. Terry informed the Board of Recreation that Pop Warner is looking for support from the Board of Recreation regarding issues with Planning and Zoning as well as assistance with funds to purchase the shed. A Board of Recreation member suggested contacting a technical school in the area to inquire about the possibility of the school building a shed, in order to lower the cost.
Correspondence / Payment of Bills:
• C. Moffo reviewed bills received:
M.E. O’Brien & Sons $7,126 Bleachers, benches, portable kit
Prospect Printing $690 Summer Brochure
BSN Sports $147.13 Softball field mounds, plates, and anchors
Bakis Pizza $45.25 Fencing tournament officials
Michael Mentone $465 Referee
Steve Ziga $270 Referee
Jim Corbett $315 Referee
Jim Powers $210 Referee
Jeremy Rosa $112 Scorekeeper
Michael Coelho $112 Scorekeeper
Kyle Menta $64 Scorekeeper
John Augelli $64 Scorekeeper
Lion’s Club $500 Donation for Road Race
Mary Witham made a motion to approve payment of the bills received and Mary Gluck seconded the motion. Motion unanimous. Payment of the bills was approved.
• C. Moffo reviewed the bills paid:
Program Director’s Report:
• The Board of Recreation members reviewed the Program Director’s Report.
• The Board of Recreation discussed an issue between Region 16 and the Swimming club regarding payment to Region 16 for use of the facility.
• The Board of Recreation discussed the purchase of the break away bases for softball. Dean Accetura informed the Board of Recreation that he believes the bases have come in.
• The Board of Recreation discussed the purchase of picnic tables, which was approved over the winter, for the snack shack at Hotchkiss Field. C. Moffo will look into non-permanent benches to decrease the potential cost.
• The Board of Recreation discussed an issue with stone dust that was placed in the goals and on the center soccer fields. C. Moffo will look into obtaining sod to place in the goals and report back to the Board of Recreation with further information.
Approval of Minutes:
• The Board of Recreation reviewed the March 11, 2009 meeting minutes. A motion was made by Mary Witham to approve the March 11, 2009 minutes and Sharon Abney seconded the motion. Motion unanimous. The March 11, 2009 meeting minutes were approved.
Old Business:
• The Board of Recreation discussed the issues with Planning and Zoning for the Dog Park. C. Moffo will inform the Board of Recreation of any new information.
• The Board of Recreation discussed putting a bid together for the tennis courts. C. Moffo will present the Board of recreation with the bid at the next meeting.
• The Board of Recreation discussed the proposal from the Prospect Softball League for a batting cage. Dean Accetura informed the Board of Recreation that this proposal has been put on hold.
• The Board of Recreation discussed the proposal for new lighting at Hotchkiss Field. The Board of Recreation agreed to put this proposal on hold.
New Business:
• The Board of Recreation discussed the proposal from Jim Corbett regarding the pay scale for the referees. C. Moffo informed the Board of Recreation that currently the referees are paid $45 when they referee a game on their own. The Board of Recreation agreed to maintain the pay scale at $45 at this time.
• The Board of Recreation reviewed the Preliminary Open Space Plan. The Board of Recreation will contact C. Moffo if they have any concerns or suggestions for changes. Dean Accetura motioned to approve the Preliminary Open Space Plan pending any issues or concerns presented by the Board of Recreation members and Mary Witham seconded the motion. Motion unanimous. The Preliminary Open Space Plan was approved.
• The Board of Recreation discussed the proposal from Pop Warner regarding the purchase of a pre-fabricated shed. The Board of Recreation agreed, due to financial times and the freezing of the budget, the Board of Recreation can not award any funds at this time to assist Pop Warner with funds for the purchase of the shed.
Adjournment:
Motion made by Mike Palmerie, Jr. and seconded by Sharon Abney to adjourn. Motion unanimous. The meeting adjourned at 8:50p.m.
Larry Fitzgerald, Chairman
Jennifer Southard, Clerk