The Board of Recreation meeting was called to order by Mike Palmerie, Jr. and seconded by Mary Witham at 7:01 p.m.
Board Members Present: Sharon Abney, Mary Witham, Mary Gluck, Mike Palmerie, Jr., Dean Accetura, and Dick Cipriano
Board Members Absent: Larry Fitzgerald
Also Present: Christopher Moffo, Director of Parks and Recreation; Zach and Ron Grappone, Boy Scouts Club Troupe 258 (just observing)
Guest / Public Participation:
None
Correspondence / Payment of Bills:
• C. Moffo and the Board of Recreation reviewed bills paid.
• C. Moffo and the Board of Recreation reviewed the bills received.
• Mary Witham made a motion to approve payment of the bills received as stated on the September 9, 2009 Director’s Report in the Bills Received section. Dick Cipriano seconded the motion. Motion unanimous. Payment of the bills was approved.
• No correspondence was received.
Program Director’s Report:
• The Board of Recreation members reviewed the Program Director’s Report.
• C. Moffo informed the Board of Recreation as to an issue that arose with the Swim Lessons and the NCAA.
• The Board of Recreation discussed purchasing tote bags for the winners of the Woman’s Softball League. The Board of Recreation agreed to fund the purchase of tote bags at $137.
• The Board of Recreation discussed the proposal from Moira O’Connor to hold a Stress Management Clinic. The Board of Recreation discussed space and participants for the potential program. The Board of Recreation agreed to move ahead with the proposal.
• C. Moffo presented the Board of Recreation with the Fall/Winter 2009 Brochure. The Board of Recreation congratulated C. Moffo for a terrific job on the brochure.
Approval of Minutes:
• The Board of Recreation reviewed the July 15, 2009 meeting minutes. A motion was made by Sharon Abney to approve the July 15, 2009 minutes and Mary Witham seconded the motion. Motion unanimous. The July 15, 2009 meeting minutes were approved.
• The Board of Recreation reviewed the August 12, 2009 meeting minutes. A motion was made by Mary Witham to approve the August 12, 2009 minutes and Sharon Abney seconded the motion. Motion unanimous. The August 12, 2009 meeting minutes were approved.
Old Business:
• The Board of Recreation discussed the progress of the Dog Park. C. Moffo informed the Board of Recreation that he is still waiting to obtain the GPS map.
• The Board of Recreation discussed obtaining a lock box at Chapel Hall for the fencing equipment. C. Moffo however is looking into a space at the Grange to store the equipment.
• The Board of Recreation discussed the peeling that is occurring at the ice skating rink. C. Moffo informed the Board of Recreation that he will meet with someone regarding this issue. C. Moffo informed the Board of Recreation that M&M tennis stated that the surface would continue to bubble if the problem is not fixed properly. The Board of Recreation agreed to move ahead with scraping and re-doing of the surface of the rink.
• The Board of Recreation discussed wire installation at Hotchkiss. The cost for this process is $3,500. The Board of Recreation agreed to move ahead with this matter.
• The Board of Recreation discussed the ordering of a shed for Prospect Soccer. The Board of Recreation also discussed the placement of the shed at Kaplan Park.
• The Board of Recreation discussed progress on the baseball field at Hotchkiss Field. C. Moffo informed the Board of Recreation that he spoke to NJL regarding the cost of work at the baseball field done to the present date. The current cost is $71,000 not including $3,743.36 for the drainage pipe. The Board of Recreation was concerned that they were unaware of the extent of the bill for work done to this point. C. Moffo informed the Board that NJL stated they are requiring $50,000 at the minimum for payment at this time, even though C. Moffo stated that this would wipe out most of the Board of Recreation’s programming funds. The Board of Recreation discussed this payment and the bill in detail. The Board of Recreation agreed that in the future, they would require NJL to inform the Board of Recreation of any potential costs for work before any work is begun.
• Mike Palmerie, Jr. made a motion to make an amendment to the agenda to discuss bills received from NJL. Dean Accetura seconded the motion. Motion approved to amend the agenda to discuss Bills Received. The Board of Recreation discussed the payment of the bills received from NJL for work at the baseball field at Hotchkiss Field. Sharon Abney made a motion to pay $51,470 on invoice numbers 1009 and 1010 to NJL against the balance of $71,000. Dick Cipriano seconded the motion. Motion unanimous. The payment of $51,470 to NJL for work to this date on the baseball field at Hotchkiss Park was approved.
New Business:
• The Board of Recreation discussed swim time for the Boy Scouts during the winter. The Board of Recreation agreed to offer the Boy Scouts one session in January and one session in February.
• The Board of Recreation discussed the damage done to the gate at the skate park. The Board of Recreation agreed to wait on repairing the gate until cameras are installed.
Adjournment:
Motion made by Mary Witham and seconded by Mary Gluck to adjourn. Motion unanimous. The meeting adjourned at 8:11p.m.
Larry Fitzgerald, Chairman
Jennifer Southard, Clerk