Board of Recreation

The Board of Recreation meeting was called to order by Mary Witham and seconded by Mike Palmerie, Jr. at 7:13p.m.

Guest / Public Participation:
• None

Opening of the Bids for the Resurfacing of the Tennis Courts:
• The Board of Recreation opened and reviewed the bid from M&M Tennis in Bristol, CT. The total for this bid is $8,000for resurfacing and an additional $1,000 for the repairing of cracks.
• The Board of Recreation opened and reviewed the bid from RP Dalton Inc, Asphalt and Paving in Waterbury, CT. The total for this bid is $4,990.
• The Board of Recreation voted on the bid to resurface the tennis courts at Canfield Park. A motion was made by Mary Witham to award the bid of the resurfacing of the tennis courts at Canfield Park to M &M Tennis. The motion was seconded by Mary Gluck. Motion unanimous. The resurfacing of the tennis courts at Canfield Park was awarded to M&M Tennis.

Correspondence / Payment of Bills:
• No correspondence received.
• C. Moffo reviewed bills received.
• Larry Fitzgerald made a motion to approve payment of the bills received and Mary Witham seconded the motion. Motion unanimous. Payment of the bills was approved.
• C. Moffo reviewed the bills paid.

Program Director’s Report:
• The Board of Recreation members reviewed the Program Director’s Report.
• The Board of Recreation reviewed the proposal from Mike Magas to hold a swim program. The Board of Recreation agreed that this would create a conflict of interest. The Board of Recreation agreed not to move ahead with this proposal.
• C. Moffo informed the Board of Recreation of a proposal from the Woodland Regional High School Booster Club to hold a Soccer Jamboree. The Board of Recreation discussed this proposal. The Board of Recreation agreed that if they moved forward with the Jamboree, the Booster club should be required to pay a maintenance fee for maintenance of the fields. The Board of Recreation also discussed splitting the use of the fields, using some fields in Prospect and some in Beacon Falls. The Board of Recreation agreed to move ahead with this proposal. C. Moffo will contact one of the leaders of the Booster club to discuss further this proposal. C. Moffo will report back to the Board of Recreation.
• C. Moffo informed the Board of Recreation that Woodland Regional High School contacted C. Moffo regarding a proposal to hold a high school Jamboree at Hotchkiss Field. The Board of Recreation discussed this proposal. The Board of Recreation agreed to move ahead with this proposal. C. Moffo will speak with the High School regarding verification of the proposed date of the Jamboree.
• The Board of recreation discussed an issue with nonfunctioning cameras at Hotchkiss Field. C. Moffo will look into companies to repair the cameras.
• The Board of Recreation discussed the quote for enclosing the playground at Canfield Park. C. Moffo will look into this matter further.

Approval of Minutes:
• No minutes were reviewed or approved.

Old Business:
• The Board of Recreation discussed the progress of the baseball field at Hotchkiss Field. C. Moffo will continue to speak with NJL and keep the Board of Recreation posted on any progress.
• The Board of Recreation discussed the issue of the diseased trees at Hotchkiss Field. C. Moffo informed the Board of Recreation that the mayor is heading this project and that the trees are scheduled to be removed at the beginning of July.

New Business:
• The Board of Recreation discussed the issue of rotted picnic tables at Canfield Park. The Board of Recreation agreed to replace the old picnic tables with new picnic tables made out of a material such as plastic or resin.
• The Board of Recreation discussed the fountain in the pond at McGrath Park. C. Moffo informed the Board of Recreation that the pond might need to be dredged. C. Moffo will obtain more information including cost to repair/move the fountain.
• The Board of Recreation discussed a proposal for a splash pad at Hotchkiss Field. C. Moffo will obtain more information and report back to the Board of Recreation.

Adjournment:
Motion made by Larry Fitzgerald and seconded by Mike Palmerie, Jr. to adjourn. Motion unanimous. The meeting adjourned at 8:36p.m.

Larry Fitzgerald, Chairman

Jennifer Southard, Clerk