Town of Prospect - Boards & Commission

Board of Recreation

Approved Minutes
November 12, 2008

The Board of Recreation meeting was called to order by Larry Fitzgerlad and seconded by Mary Gluck at 7:00p.m.

Board Members Present: William Sereduck, Sharon Abney, Larry Fitzgerald, Mike Palmerie, Jr., Dick Cipriano, and Mary Gluck

Board Members Absent: Mary Witham

Also Present: Christopher Moffo, Director of Parks and Recreation

Guest / Public Participation: None

Correspondence / Payment of Bills:

  • C. Moffo reviewed bills received:
  • Silver Mill Tours $675
  • Kimberly Johnston $725 Zumba Instructor
  • B&R Stables $525 October Ride
  • RKM Cleaning $111 Supplies
  • Blue Gauntlet Fencing $51.20 Targets
  • JT Electric $600 Circuit Panel at Canfield
  • Cynthia Pavlik $256.94 Fall Art Classes
  • William Sereduck made a motion to approve payment of the bills received and Mike Palmerie, Jr. seconded the motion. Motion unanimous. Payment of the bills was approved.
  • C. Moffo reviewed the bills paid:
  • M&M Tennis $3,240 Basketball Court Hotchkiss
  • RKM Cleaning $660 Building Maintenance
  • Pat Vlamis $792 Preschool Art Classes
  • Nell Manuel $616 Yoga
  • Meg Harkins $455 Toddler Time
  • East Coast Sign and Supply $800 Cones
  • JT Electric $206.21 Replace Lights at Hotchkiss
  • JT Electric $153.88 Replace Lights at the Snack Shack
  • Silver Mill Tours $800 Deposit for Bus Trip
  • Southing Rustic Fence $486 Fence between Skate Park and Eye Doctor’s Office

    • C. Moffo reviewed correspondence from Megan Fortier regarding the submittal of minutes for Boards and Commissions for the Town of Prospect. Please see the Program Director’s Report for further details.

    C. Moffo reviewed correspondence from M. Carrie Anderson regarding meeting dates for the year 2009. Please see the Program Director’s Report for further details.

    Approval of Minutes:
    The Board of Recreation reviewed the September 10, 2008 meeting minutes. A motion was made by Mary Gluck to approve the minutes and William Sereduck seconded the motion. The Board of Recreation members who were present at the September 10, 2008 meeting unanimously motioned to approve the minutes. The September 10, 2008 meeting minutes were approved.

    The Board of Recreation reviewed the October 8, 2008 meeting minutes. A motion was made by Larry Fitzgerald to approve the minutes and Dick Cipriano seconded the motion. Motion unanimous. The October 8, 2008 meeting minutes were approved.

    Program Director’s Report:
    · The Board of Recreation members reviewed the Program Director’s Report.

    The Board of Recreation discussed the proposed Dog Park and the outcome of C. Moffo’s presentation to the Inland Wetlands Commission. The Board of Recreation discussed the possibility of having the park’s location surveyed and having the wetlands marked.

    The Board of Recreation discussed the quote obtained from J&T Electrical Contractors L.L.C. for additional lighting at Hotchkiss Field. The Board of Recreation suggested that C. Moffo obtain a more detailed quote that includes the cost of running the wires underground. C. Moffo will report back to the Board of Recreation when this information is received.

    The Board of Recreation reviewed the GIS map of McGrath Park outlining the property lines. C. Moffo informed the Board of Recreation that Region 16 owns the property outlining the parking lot. The Board of Recreation suggested that C. Moffo inquire about right-away and easements related to this land. C. Moffo is also to obtain a historical file for this plot of land including transfers of land from the Town of Prospect to Region 16.

    Old Business:
    The Board of Recreation discussed the issue of the Inland Wetlands Commission’s response to the proposed Dog Park. The Board of Recreation agreed to have the land at McGrath Park surveyed and tagged for wetlands. C. Moffo will pursue this issue further.

    C. Moffo informed the Board of Recreation that Mr. McCarthy inquired about additional funds for stone crushing in order to receive free fill. The Board of Recreation agreed that money is not available at this time to provide funds for additional stone crushing.

    C. Moffo informed the Board of Recreation that approximately 500 youth and 200 adults are participating in Prospect Parks and Recreation activities, not including people participating in softball and soccer.

    New Business:
    C. Moffo informed the Board of Recreation that the estimate for installing a timer for the lights at the football field behind Town Hall is $650. The Board of Recreation also discussed lighting issues at Hotchkiss Field. The Board of Recreation discussed the possibility of installing a switch for the basketball courts at Hotchkiss field with an automatic shut-off for a designated time. C. Moffo will obtain information regarding the cost for installing a manual switch as well as cost for installing a multiple timer to better manage lighting for the soccer fields at Hotchkiss Field, and installing a timer for the Football Field.

    The Board of Recreation discussed installing motion censored lights at Canfield Park.

    William Sereduck motioned to approve $650 payment for the installation of a weather tight enclosed timer for the Town Hall Football Field, $450 for the installation of sensor flood lights at Canfield Park, and $375 for painting of the restrooms and poles at Hotchkiss Field. Mary Gluck seconded the motion. Motion unanimous. Payment for lighting at Canfield Park and the Town Hall Field and painting at Hotchkiss Field was approved.

    The Board of Recreation discussed obtaining a sign indicating the closing of restroom facilities at Hotchkiss Field.

    The Board of Recreation discussed obtaining vandal proof signs with the Skate Park rules for the Skate Park at Hotchkiss Field. The Board of Recreation agreed to obtain the signs. These signs will be paid for through the Skate Park Checking Account.

    Adjournment:
    Motion made by Larry Fitzgerald and seconded by Sharon Abney to adjourn. Motion unanimous. The meeting adjourned at 8:27p.m.

    Larry Fitzgerald, Chairman

    Jennifer Southard, Clerk