Prospect Public Library

Prospect Public Library

January 11, 2001

Chairperson S. McKernan called a meeting of the Prospect Public Library to order at 7:06 p.m. beginning with the pledge of allegiance.

Members Present: T. Misset, T. Marczewski, D. Merriman, J. Berardi, C. Moschella, J. Kennelly, K. Graveline, K. Senese
Members Absent: None
Others Present: B. Peterson
Public Participation: None
Correspondence: None

The next regular meeting date is Thursday, February 8, 2001

Approval of Minutes:
T. Marczewski made a motion to approve the minutes of the November 9, 2000 meeting as amended. D. Merriman seconded the motion. Motion carried unanimously.
T. Marczewski made a motion to approve the minutes of the January 6, 2001 special meeting as presented. J. Berardi seconded the motion. Motion carried unanimously.

Treasurer's Report:
The Treasurer's Report (prepared by B. Peterson) was reviewed and discussed. A $5.00/month service charge for the months of October, November and December was instruction of the Board. T. Marczewski made a motion to approve the Treasurer's Report as presented. T. Misset seconded the motion. Motion carried unanimously.

Librarian's Report:
Rock Home Improvement has been paid the final installment due for the vinyl siding for the library building. Discussion was held regarding solutions for the icy sidewalk conditions in front of the patron book drop. B. Peterson to obtain information from the company who installed the gutters for their suggestionsto correct the problem. Discussion was held regarding possible purchase of a drive-up book drop. B. Peterson to obtain quotes for the next board meeting. The effective date for the DSL line has not been determined as of this date. T. Misset made a motion to approve the Librarian's Report. T. Marczewski seconded the motion. Motion carried unanimously.

Library Bills:
T. Marczewski made a motion to pay the December library bills as presented. K. Senese seconded the motion. Motion carried unanimously.
T. Marczewski made a motion to pay the January library bills as presented. J. Kennelly seconded the motion. Motion carried.

Chairman's Report:
D. Merriman made a suggestion that name plates be ordered for board members to be used at meetings. The Board agreed with suggestion. B. Peterson to order the name plates.

Old Business:
Technology Report:
The December Technology Report prepared by B. Smith was reviewed. Autographics will integrate the library collection records into the ReQuest database during January and February. The additions will become available for interlibrary loan use. The January Technology Report was reviewed. There were problems in downloading the library records previously mentioned in the December Technology Report but Star Computers will be coming to check the files and solve the problem. The Board reviewed a quote for a 7 CD-ROM tower to replace the two in the children's room. The current system constantly freezes due to lack of speed in order to handle the software being used. S. McKernan to speak to R. and M. McKernan regarding possible alternatives for this situation. Tabled for future discussion.

New Business:
Discussion was held regarding a possible change in operating policies. The Board referred to the Prospect Public Library Policy and Procedures manual. Currently either the Director or Assistant Director is to be on duty in the library at all times, except in unusual or extraordinary circumsatnces. After board discussion and review of the policy, the policy will remain the same.
Three quotes were received for possible wooden shelving for the library boardroom. The Board will review the quotes provided and voice their opinions at the next meeting. Final discussion was held regarding the library budget for the year 2001-2002. T. Marczewski made a motion to present the Prospect Public Library budget for the year 2001-2002 in the amount of $233,053.00. J. Kennelly seconded the motion. Motion carried unanimously.

A motion to adjourn was made at 8:50 p.m. by T. Marczewski, seconded by D. Merriman. Motion carried unanimously.

Respectfully Submitted:
Linda Castro, Clerk
Susan H. McKernan, Chairwoman