The Prospect Public Library Board meeting was called to order by Chairperson, Susan H. McKernan, at 7:03 P.M.

Members Present: Carole Moschella, Elizabeth Jannetty, Susan H. McKernan, Shirley Sabo, Lorraine Dixon, Judy Kennelly, Nancy Via, Suzanne Loud

Members Absent: Donna Miller

Others Present: Barbara Peterson

Correspondence:
Sue McKernan read a letter from library employee Caitlin Leger. Caitlin will be taking a leave of absence from May 21, 2006 - August 11, 2006, to participate in an animation internship with Walt Disney World Company.

Next meeting date:
The next board meeting will be on June 8, 2006, at 7:00 P.M. The board will take a break in July, and will resume meetings in August, 2006.

Approval of Previous Minutes:
General discussion. Motion made by Lorraine Dixon to approve minutes for the April 13, 2006 meeting as presented, 2nd by Nancy Via. Motion carried with one abstention.

Treasurer's Report:
Spread sheet for the month of May, 2006, prepared by Lorraine Dixon, was presented. General discussion of account activities followed. Motion made by Carole Moschella to accept Treasurer's Report as presented, 2nd by Judy Kennelly. Motion unanimous.

Librarians Report:
There was general discussion of the Librarian's Report for the month of May, 2006. A motion was made by Lorraine Dixon to accept the Librarian's Report as presented, 2nd by Nancy Via. Motion unanimous.

Technology Report: Attached

Approval of Bills:
Library bills for 4/24/06 and 5/03/06 were presented. There was general discussion regarding the bills. A motion was made by Lorraine Dixon to approve the bills for 04/24/06 and 05/03/06 as presented, 2nd by Nancy Via. Motion unanimous

Chairman's Report:
• Sue reported that she and Barbara met with Tony Falcone regarding the mural proposal. They discussed the sequence of events from their initial meeting until now. As a result of the misunderstanding over the price that Mr. Falcone presented, he might consider doing a smaller mural to stay within the budget. Students from the high school art class will be presenting ideas to Barbara Peterson also. There was general discussion regarding this subject and it is not yet certain who will do the library mural.

The results of the hearing on the Town budget were reviewed. Salaries were increased by 3% from the previous year, which is a reduction in the amount requested. The amount allocated for ChemLawn was taken away, with the understanding that the town crew will help with lawn care. Barbara Peterson will also contact the high school to see if students would be interested in weeding as part of their community service requirement. The amount proposed for capitol improvement was reduced to allow for interior painting but not chairs for the adult section of the library. Also, the amount proposed for video, audio and computer software was reduced.

Sue expressed disappointment that Town Council did not approve the proposed increase to the Library Director's salary. The proposed salary was what would be suggested for an entry level candidate with an MLS degree. In consideration of Barbara Peterson's 40 years experience and her MLS degree, the board agrees that she should be offered a higher salary. There was general discussion. The board will keep working towards having the Director's salary increased.

Old Business:
Update on carpet: Chris Riley, the carpet installer from Milliken, said that the carpet has been ordered. When it is ready, it will be inspected by quality control to ensure that it matches. Chris stated that he is hopeful that it will be ready for the last week in June. He also said that the library would need to close for several days to have the carpeting installed. The board felt that the library should not have to close because of Milliken's mistake. Sue suggested that the weekend before the 4th of July would be a good time to have the carpeting installed. This would mean that the library would only have to close for one additional day on July 3rd since it will already be closed for the weekend and on Tuesday, July 4th. There should be recourse if the library does not receive proper service. Barbara will speak with Chris Riley.

Update on overnight: The board members were pleased with the policy developed for groups to request permission library overnights. Mayor Chatfield did not feel it was necessary to contact the Town's insurance company. Letter from Carmody & Torrance, LLP attached.

New Business:
Landscaping quote: Barbara presented a quote from Preferred Properties Landscaping & Masonry for planting shrubs, trimming of euonymus and stone. She will find out about getting some evergreen bushes near railing and along the back. A motion was made by Lorraine Dixon to have Preferred Properties do the work, 2nd by Nancy Via. Motion unanimous.

Board members had a general discussion about whether or not to close on 5/20 for the Artisan fair? All roads surrounding the library will be closed off and parking will be available only Senior Center. It was suggested that we should write a letter asking that in the future, the library should be informed by Town Hall when a road will be closed.

A motion was made by Lorraine Dixon to close the library on Saturday, May 20, 2006, 2nd by Carole Moschella. Motion unanimous.

Barbara requested that an item regarding a policy on circulation of materials for Region 16 summer reading lists be added to the agenda. A motion was made by Judy Kennelly to add discussion of a policy on the circulation of materials for Region 16 summer reading lists to the agenda, 2nd by Shirley Sabo. Motion unanimous.

Sue read a letter from Barbara suggesting that circulation of books on the summer reading lists be limited to 10 choices for students up to 5th grade and 3 choices for children in middle and high school. There was discussion on availability of books. Barbara will send a letter to schools telling them which books are out of print. There was general discussion. The policy for circulation of books on the Region 16 summer reading will be changed to read: "Circulation of books on Summer Reading lists is limited to 5 books for children in Kindergarten through 5th grade and 2 books for children in 6th - 12th grades."

A motion was made by Lorraine Dixon to accept the Addendum to Policy on the Circulation of Materials as revised, 2nd by Sue Loud. Motion carried, one abstention.

A motion was made at 8:23 P.M. by Judy Kennelly to go into Executive Session to discuss personnel, and by Lorraine Dixon. Motion unanimous.

Executive session adjourned at 8:55 P.M.

Respectfully submitted,
Susan H. McKernan, chairperson
Deborah J. Osbpjne, Clerk