Special Meeting - July 17, 2008
Chairman Thomas Galvin called the special meeting to order @ 6:03 p.m. The meeting was taped.
Members Present: Robert Doyon, Tom Galvin, Theresa Graveline, Stanley Pilat, and Douglas Merriman.
Members Absent: R. Kergaravat, Charles Mallon, C. Graveline, and Patricia Geary
T. Graveline advised the Council members a professional agreement has been made between the Town of Prospect and Planimetrics which is the group that the Open Space Planning Committee has hired to complete this plan. T. Graveline stated the plan has been pared down from a document of close to 30 pages to about 17 pages; this process was accomplished by Carmody and Torrence and T. Graveline and a few discussions with Mayor Chatfield, it seems that all the bases have been covered as far as the meaning of all the terms and what Planimetrics will be providing for the Open Space Planning Committee. T. Graveline advised the concern of insurance liability has been addressed; Planimetrics will be providing a certificate of insurance to the Town with general liability, worker’s comp, etc. for any work involving this project. T. Galvin inquired if pictures will be supplied by the town to Planimetrics. T. Graveline advised the town has pictures that will be provided for the project; maps will be provided with the assistance of the Council of Governments with relatively no cost; but the plan may need some assistance with the graphs that the Open Space Planning Committee would like to include. T. Graveline advised what is not included would be the copies which would be provided by electronic copies in PDF form. The base price currently is $10,300.00 with additional costs for services of $100.00 per hour for set meetings or other additional options to the plan that the Open Space Planning Committee could choose down the road. T. Graveline stated Planimetrics has not seen this version, which is Version 4 of the plan and has given to the town a plan to work from. This meeting would be to approve Version 4 with the stipulation that Mayor Chatfield, T. Graveline, Carmody and Torrence and Planimetrics may make changes if deemed necessary and all are in agreement on; without coming back to the Council.
Motion made by R. Doyon to approve the signing of Version 4 of the document by Mayor Robert J. Chatfield on behalf of the Town of Prospect and Planimetrics. Motion seconded by S. Pilat.
Discussion: T. Galvin stated when a request is made for State funds and other funds for the purchase of open space land for the town this document will show there is a plan in place and provides a critical step for the town to move forward with. T. Graveline stated the document would be the actual plan and not the contract. T. Graveline stated this is a step in the right direction. The document would be consistent and could be amended in the future as the needs are met for the town.
R. Doyon stated T. Graveline has the experience and her efforts have well supported this project. T. Galvin requested a vote to give Mayor Chatfield the authority to sign this document on behalf of the Town of Prospect. Unanimous.
Adjournment:
Motion made by D. Merriman to adjourn the meeting. Motion seconded by R. Doyon. Unanimous. Meeting adjourned @ 6:09 p.m.
Thomas J. Galvin, Chairman
Rosalyn B. Moffo, Clerk