July 20, 2010
Chairman Tom Galvin called the meeting to order @ 7:00 P.M. The meeting was held at Town Hall in the lower level conference room.
Members Present: P. Geary, S. Pilat, D. Merriman, J. Slapikas @ 7:01 P.M., C. Graveline, T. Graveline, T. Galvin and M. Scaviola
Members Absent: R. Doyon
Mayor's Report:
Mayor Robert J. Chatfield introduced Richard Mortensen, Chairman of the Emergency Management Advisory Council to the Council. Mr. Mortensen asked the Council to approve the new CERT Team of the Emergency Management Advisory Council as a formal Sub-Committee. Mr. Mortensen advised that the CERT Team would be deployed with permission from the Mayor or through the Council., but not independently. Mayor Chatfield commented that he is grateful to have the CERT Team as back-up to the Police or Emergency units in case of severe storms or other unforeseen disasters. Motion made by P. Geary to approve the CERT Team under the Emergency Management Advisory Council as a formal Sub-Committee. Motion seconded by J. Slapikas. Unanimous.
Mayor Chatfield introduced Barbara C. Smith, Director of the Prospect Library. B. Smith requested of the Council to approve a transfer from the Prospect Library Account for the Fiscal Year 2009-2010 from Utilities (7350-05) to Contracted Maintenance (7350-06) in the amount of $3,800.00 to cover the cost of rewiring the Air Handler/Heating System at the library for proper operation and greater efficiency. Discussion: P. Geary expressed her concern for the increase to the Mil Rate and stated that though the Town tightened the reins on the Budget, there is still a need to make transfers. M. Scaviola questioned if it was known by B. Smith that there would be more than sufficient funding in Utilities to cover these transfers. B. Smith commented that with fixes to the heating system and changes in Utility suppliers, the Utility line item could have a substantial amount cut from the Budget for 2011-2012. T. Galvin requested a vote to approve the transfer within the Prospect Library Account Motion made by D. Merriman to approve the transfer within the Prospect Library Account for the Fiscal Year 2009 - 2010 from Utilities (7350-05) to Contracted Maintenance (7350-06) in the amount of $3,800.00 to cover the cost of rewiring the Air Handler/Heating System at the Library for proper operation and greater efficiency. Motion seconded by P. Geary. 7 Approved/1 Opposed, P. Geary. Motion Passes.
Mayor Chatfield introduced Lt. William Lauber, III, of the Prospect Volunteer Fire Department, Chairman of the P.F.D. Truck Committee, to the Council. Lt. Lauber advised the Council of the bid for the new 1-1250 GPM Custom Pumper. The cost of the new pumper is $559,100.00. Lt. Lauber stated the new pumper would be manufactured by Pierce Manufacturing Inc. and will establish a good ISO insurance rating by replacing the outdated Engine 1, along with meeting all O.S.H.A. and N.F.P.A. regulations. Mayor Chatfield advised, at the next meeting of the Prospect Town Council on August 17, 2010, he will have a more accurate calculation of the lease purchase amount. Council members questioned service, dealer warranty and if it would be better to restore than to purchase new. Lt. Lauber advised if restored, the life span for the truck would be increased by 5 years but not more. T. Graveline asked Mayor Chatfield to disclose the actual end cost for the life of the loan of the lease.
Mayor Chatfield advised a request for a Grant in the amount of $250,000 was made by the Town on July 21,2010. The Grant, if approved, would be used to build an additional 3-4 bay garage for the Public Works Department. The garage would only have heat and electricity, no amenities.
Mayor Chatfield also advised that the new Police vehicle would be picked up by the Town on Thursday, July 22, 2010 in New Jersey saving the Town an approximate $600.00.
Mayor Chatfield asked the Council to approve a transfer in the amount of $12,958.74 from the Police Overtime Account to the Police Officers' Account #6700.00 in the amount of $12,958.74. Motion made by D. Merriman to approve the transfer from the Police Overtime Account to the Police Officers' Account #6700.00 in the amount of $12,958.74. Motion seconded by C. Graveline. Discussion. Unanimous. Discussion. M. Scaviola requested line item numbers to be placed on the year - end transfer requests to help understand exactly where the monies are being transferred to and from.
Chair's Report:
T. Galvin discussed a situation that has been recently discovered and which has caused most Regency Units to be assessed incorrectly. Apparently, a step in the calculation performed by the Assessor's Office was skipped causing the majority of the units to be assessed about $20,000 too high. The Assessor's office and the Tax office are reviewing each property and will determine the actual Tax/Revenue impact. Corrections will be made going back to the statutory limit of three years. The target date to complete this process is early September. T. Galvin advised that he will keep the Council up to date as to the progress/impact of this correction.
T. Galvin also advised of the letter received from the DEP dated 7/1/10 advising of the approval of Prospect's Aquifer Protection Area Regulations.
T. Galvin requested of the Council to approve the Tax Refunds dated July 20,2010, in the amount of $439.03. Motion made by D. Merriman to approve the Tax Refunds dated July 20,2010 in the amount of $439.03. Motion seconded by T. Graveline. Unanimous.
Approval of June 15 & 21,2010 minutes:
Motion made by S. Pilat to approve the minutes of June 15,2010. Motion seconded
by C. Graveline. 8 Approved/1 Abstained, P. Geary. Motion Passes.
Motion made by S. Pilat to approve the minutes of June 21,2010 with corrections. Motion seconded by T. Graveline. 7 Approved/2 Abstained, T. Galvin, M. Scaviola. Motion Passes.
Correspondence:
Letter dated July 20, 2010 RE: CERT Team under EMAC to be Sub-Committee
Transfer/Library from Utilities #7350-05 to Contracted Maintenance #7350-06 - 7/14/10
Handouts and Bid Notice for 1250 GPM Custom Pumper
Transfer from Police Overtime Account to Police Officers' Account - 6/30/10
Tax Refund dated 7/20/2010
Letter-DEP dated 7/1/10- Approval of Prospect's Aquifer Protection Area Regulations
Building, Electrical, Plumbing, and Heating Inspector's Reports - June 2010
Zoning Inspector's Report - June 2010
Motion made by S. Pilat to place Correspondence on file. Motion seconded by P.
Geary. Unanimous.
New Business:
Refunds - Already acted upon
Transfers - Already acted upon
Resignations - None
Appointments — None
Old Business:
Sub-Committee Reports - None
Adjournment:
Motion made by D. Merriman to adjourn the meeting. Motion seconded by
C. Graveline. Unanimous. Meeting adjourned @ 8:12 P.M.
Thomas J. Galvin, Chairman
Rosalyn Moffo, Clerk